Constitution
India Association of Long Island Constitution
Article l - Name We the people of Indian Origin Residing on Long Island have resolved to Form a non-profit organization to be known As the India Association of Long Island.
Article ll - Objectives
Section 1 : To advance the social and cultural Aspects of Indian civilization.
Section 2 : To organize activities to promote the Culture of India.
Section 3 : To create and promote understanding And cooperation between people of Indian origin and others.
Section 4 : To cooperate with other organizations Interested in India and enriching American culture.
Section 5 : To promote better understanding Between India and the United States of America.
Section 6 : To develop a "support system" Directly and /or in collaboration with Other organizations for mitigating Economic and social hardships of People of Indian origin.
Article III - Membership
Section 1 : The membership of the Association is Open to all people who subscribe to the Objectives and pay dues.
Section 2 : Membership of this association is Unrestricted and shall be extended to all Without regard to life style , sex, color, Race, religion, political beliefs or Affiliation, or nationality.
Section 3 : All members have equal rights subject to Article III, Section 4e.
Section 4 : Members in good standing have the Right to: a. Nominate candidates for elective positions. b. Vote for the election of officers and members of the Executive council. c. Vote on the recall of members of the executive council d. Vote on amendments to the Constitution and the By-laws. e Elected to the Executive Council after one (1) year of membership.
Section 5 : GOOD STANDING: A member is Considered in "good standing" if dues Are paid and the member subscribes to The objectives of the Association. If mail Sent by the Association to any Member's address on record is Repeatedly returned (at least five Times) as undeliverable and there is No other information available about His / her current address, or if a Member has specifically requested That he/she does not want to receive Any mail from the Association, he/she Will be considered a member not in Good standing will be restored to "good standing" If he/she makes such a request or otherwise provides his/her current mailing address and contact information.
Article IV - Meetings
Section 1 : The Annual General Body meeting shall Be held in the fall. Additional meetings May be called either by the Executive Council or by a petition signed by forty (40) percent of the membership in good standing.
Section 2 : Notice of General Body Meetings and Agenda shall be distributed to all Members at least three weeks prior to The scheduled time.
Section 3 : The agenda shall be established by the Executive Council. Additional items may Be added to the agenda from the floor by A majority of those present and voting.
Section 4 : The quorum for the General Body Meeting will be one third (1/3) of Members or 75 members (whichever is less), in good standing personally present.
Section 5 : The president shall preside. In the Absence of the President, the Vice President, the Secretary or the Treasurer shall succeed on the basis of availability.
Section 6 : Rules of procedure shall be left to the Good judgment of the Presiding Officer, But a majority may, at any time, call for Formal procedures, which shall follow the Latest edition of Robert's Rules of Order.
Article V - Officers
Section 1 : Officers shall be a President , a Vice President, a Secretary, and Treasurer. The responsibilities of all officers are As follows:
A. The President shall preside over all Meetings, nominate candidates of Various committees, and implement The policies of the Association.
B. Vice President shall preside over The meeting if the President is not Present. The Vice president will work With the President to implement Policies and to carry out activities of The Association. In case the position Of the President becomes vacant for Any reason, the Vice President Assumes the position of the President automatically for the Remainder of the term.
C. The Secretary shall keep record of all Executive Council and General Body meetings, shall prepare minutes Of all meetings, and keep a final Record after the minutes are Approved. The secretary shall also Serve as a resource to ensure proper Parliamentary procedures are Followed at all meetings.
D. The Treasurer shall be the Custodian of all financial records of The Association, maintain bank Accounts as deemed necessary, keep An account of all monies received and Spent by the Association, present Financial reports to the Executive Council and General Membership, And ensure year-end financial Statements prepared in accordance With the applicable laws.
Section 2 : Election of these officers (Article V Section 1) and other positions on the Executive Council shall be held no Later than November 30 every year Mail ballot. All members in good Standing on record on August 31 of The election year will be eligible to Vote in the election.
Section 3 : The election procedures are listed in the IALI By-laws
Section 4 : The term of the elected officers And the Executive Council shall Be for a period of one year .
Section 5 : The President, Vice President, Secretary, and Treasurer shall be Eligible to serve no more than two (2) Consecutive terms in the same office.
Section 6 : Officers and members of the Executive Council may be removed from office Without prejudice by a 2/3 majority of the Association membership in good Standing signatory to a petition setting Forth the reasons for the action.
Article VI - The Executive Council
Section 1 : The Executive Council of the Association shall consist of the following:
A. All officers listed in Article V, section 1
B. Chairpersons of the Standing committees listed in Article VII, section 1.
C. Eight (8) members elected at -large
D. The immediate past president in an ex officio capacity without the right to vote.
Section 2 : The Executive Council shall administer The policy of the Association
Section 3 : The President of the Association shall be The Chairperson of the Executive Council.
Section 4 : In the event of a vacancy, the President Shall nominate the successor, who shall Be approved by the Executive Council By a majority vote. In case the Candidate(s) nominated by the President is not approved, the Executive Council may nominate Additional candidate(s) for the vacant Position.
Section 5 : The Executive Council shall have the Power to employ whatever clerical or Professional help it deems necessary. The Association shall have the following standing committee:
A. Membership Committee
B. Socio-cultural Committee
C. Finance Committee Election and ad hoc committee may be appointed as needed, by a majority of the Executive council.